PA to Exec Director - Sheffield

This vacancy is now closed
Administrative & PA
Ref: 8 Date Posted: Monday 23 Oct 2017

The role:

Are you able to support Executives on a one to one basis, prepare data, take minutes, and organise diaries, whilst maintaining the strictest level of confidentiality? We are currently working exclusively with a prestigious client in the Sheffield area; due to the new appointment of a new Exec Director this organisation is now seeking an experienced and highly effective PA to join their team.

Key responsibilities:

To provide an efficient, professional and proactive range of PA support ensuring accurate work is produced in line with agreed timescales for the Executive Director in a highly confidential manner demonstrating trust, honesty and integrity. Maintain a flexible approach to work schedule and working hours.  Working on own initiative demonstrating exceptional organisation and time management to maximum efficiency in order to take responsibility to prioritise and manage workload.


To monitor emails and other correspondence, screen prioritise and action where appropriate.  Raising any urgent enquiries to the Executive Directors attention immediately.  Using initiative to manage and resolve general queries, issues and complaints on behalf of the Executive Director wherever possible, providing appropriate solutions and options.


Act as a Gatekeeper for the Executive Director between the public, clients and customers, staff members and peers. To field phone calls, takes requests for meetings and coordinate various aspects of interdepartmental communication as necessary with the ability to anticipate needs, think critically and offer solutions to problems to ensure that various departments are working collaboratively. 


Establish a high level of credibility and positive working relationships with both internal and external stakeholders.


Assist the Executive Director to deliver IT strategy, business targets and objectives, whilst formulating tactical plans. 


Provide the department with general PA support, successfully managing multiple tasks, working under pressure and meeting agreed deadlines.


To assist the department in the co-ordination and support of projects, change management, data protection and supporting the delivery of the departmental objectives and strategic business plans within the required timeframes.


To support and assist the Executive Director on business planning the production and execution of Board level reports. Working with Executive Directive to ensure their work is prioritised and key actions (from board meetings etc) are being be completed on time.


Be able to assist to prepare, proof read and distribute Board papers on a quarterly basis (or more frequently if required), ensuring the information is accurate and delivered within the required timescales. Maintain accurate paper and electronic filing systems of Board papers and ensure these are updated in a timely fashion.




RSA Level III qualification or equivalent.


Experience Essential


Significant experience in a similar one-on-one support role to an executive level Director.

Significant exposure to business planning, and experience in the production of board-level reports.

Solid first line management background.

Demonstrable experience of working within a pressurised environment.

Significant experience of working both singularly and as part of a team.

Proven project management experience.

Demonstrative experience of event planning and execution, and managing corporate hospitality.

Sound exposure to a busy and demanding office environment.

Accurate typing skills with a minimum typing speed of 70 wpm.


The company: 

Situated in central Sheffield, our client is a well-established local employer. If you are interested in adding value to our clients’ business and building a career with one of Sheffield’s leading employers this could be a great opportunity for you.  

The team: 

Reporting into an Executive Director, this role requires a high level of autonomy along with the ability to engage and motivate internal and external stakeholders. The successful candidate will be joining a busy and integral part of the business, helping to shape the future landscape of the business offering.  

The location:

Situated in central Sheffield, a 15-minute walk from the train and bus stations and minutes from the nearest tram stop, this is a great location for candidates from most parts of the region.

The benefits:

 £24,000 - £28500 per annum.

Industry leading benefits package

Pension contribution

Great location